Join us on the road!

Feb 28, 2019

CollegeSource-at-AACRAO-2018

Starting with the HEUG Alliance Conference next week in Orlando, we’ll be out on the road attending some of the biggest higher education conferences of the year.  After a great time at NISTS and SACRAO, we’re looking forward to the opportunity to connect with even more of our customers face-to-face, hear about what’s going on in the industry, and give out fun swag and great prizes. This year at HEUG Alliance, AACRAO Annual, and Ellucian Live, we have special giveaways at our booth and are holding drawings for three lucky people to walk away with a Ring Doorbell, Echo Plus, or a Nest Thermostat! Will you be a winner? In addition to these great opportunities at the booth, we’ll also be presenting and hope if you’re in attendance you will join us.

The full schedule of the conferences we’ll be attending in the coming months is listed below.

HEUG Alliance Conference
Orlando, FL  •  March 3 – 6, 2019  •  Visit Booth #221
Join us for “Leveraging Technology to Support Student Success and Transfer Initiatives” on Monday, March 4, at 11:15 a.m. – 12:15 p.m.

ACE
Washington, DC  •  March 10 – 12, 2019

AACRAO Annual Conference
Los Angeles, CA  •  March 31 – April 3, 2019  •  Visit Booth #219
Join us for “Modern Scheduling for the Modern Student with Schedmule™” and “Transfer Best Practices.” 

Ellucian Live
New Orleans, LA  •  April 7 – 10, 2019  •  Visit Booth #741
Join us for “Transferology™: Exploring College Transfer Made Easy” on Monday, April 8, at 11:00 – 11:45 a.m.

ASU + GSV Summit
San Diego, CA  •  April 8 – 10, 2019

8th Annual Groningen Declaration Network Meeting
Puebla, Mexico  •  April 24 – 26, 2019

CACCRAO Conference
San Diego, CA  •  April 28 – May 1, 2019
Join us for “TES-ting the Waters of Transfer Technology” with Amber Andrade from California Baptist University.

PESC Data Summit
Washington, DC  •  May 8 – 10, 2019

NYSTAA Annual Conference
Ithaca, NY  •  May 21 – 23, 2019

FACRAO Annual Summit
St. Augustine, FL  •  June 2 – 6, 2019
Join us for our presentation at FACRAO. Details coming soon.

And don’t forget to register for the CollegeSource Annual Conference, our user training event of the year taking place June 17-20, 2019, at the beautiful Paradise Point Resort & Spa located right on Mission Bay in San Diego, CA!

Want to meet up?

If you are attending one of these conferences, we’d love for you to come by our booth to say hello! If you’d like to set up a meeting or have any questions, please get in touch with Eric Causley at eric@collegesource.com. We hope to see you!

uAchieve Tips & Tricks: Condition Code Workarounds

Feb 20, 2019

While uAchieve® degree audit encoding provides 280 positions to store course condition codes, we know there are still limitations due to the standard keyboard (94 characters available) and characters taken up by reserved condition codes (15-16).

If you are running out of condition codes for your encoding purposes, we have several workarounds.

1. Cut and paste non-keyboard symbols

New condition codes can be created by cutting and pasting symbols from another source or by using extended ASCII codes (entered by keying ALT+number using the number pad). This will take some trial and error on your part to identify which symbols will work because it depends on the codes supported by your institution’s infrastructure. For this to work, the symbol you are entering must show up on both the CONDTB-US line and in the Accept/Reject field as the specific characters, not as blanks or empty boxes.

ascii codes
Extended ASCII codes can be entered in CONDTB-US fields and in condition code accept/reject fields using ALT+number (using the keyboard’s number pad).

2. Use course flags

Up to five course flags can be assigned to taken courses and sent in with student data from your student information system or assigned through transfer articulation. These flags can be one to three characters (letters, numbers, and symbols), giving you a great many combinations to work with.

student
The flag value chosen to represent the transcript notation in our example is RPT; your institution can use whatever it chooses.
flags
Additional institutional flag fields are available on the Alternate IDs and Misc tab.

Flags can be tested on Course lines using the CFlg field in conjunction with A- or R-lines.

testing
This sub-requirement will accept any course with a course flag (CFlg) of Eng.

In DARwin, course flags must be encoded with a blank Course field as in the screenshot above. A/R-lines will match any course with a matching course flag. In uAchieve, a specific course identifier can be added.

3. Liberate unused reserved condition codes

If you are sure your institution does not use certain functionality (such as C strings or course splitting), you can put spaces in the 4th, 10th, 11th, and 12th positions of CONDTB-RES and move those characters to a CONDTB-US field. The same might be done with other position characters (e.g., 13th, 14th, and 15th), but make sure to read the help file documentation on those positions’ functions to make sure you are not using them in audit processing.

reserved
Reserved condition code (default) characters.